Visas — Cancellations — Legal Disclaimer
Delegates are advised to contact the nearest embassy, consulate, or travel agency for information about the passport and visa requirements from their country for entry to France.
If you need an invitation letter for visa purposes, then write in due time to email@example.com. To avoid visa fraud, unfortunately we have to ask you to provide the following information:
- the title of your paper that was accepted at this conference or one of its workshops;
- or the Digital Object Identifier (DOI) of at least one publication in scope of the CP conference series;
- or a reference letter from a member of the Association for Constraint Programming.
Cancellation of Registration
Notification of cancellation must be made in writing and sent to firstname.lastname@example.org. Cancellation of registration will be accepted until the early registration date, up to which date the total amount will be refunded, minus 100€ for cancellation fee. We regret that no refunds or reductions of fees will be accepted for cancellations made after the early registration date, nor for no-shows for any reasons.
Cancellation of Hotel Reservation
Notification of cancellation must be made with the hotel you booked. The organizers cannot be held liable for any arrangements made with your hotel.
Change of Name (for already registered participants)
If you have already registered but are unable to attend, you will be given the opportunity to send a colleague in your place. Please contact email@example.com as soon as possible. An administration fee of 10€ will be charged.
The organisers are not liable for any claims for damages and/or losses if the entire conference has to be cancelled due to a force majeure incident.
The organisers are not liable for damages and/or losses of any kind which may be incurred by the conference delegates or by any other individuals accompanying them, both during the official activities as well as going to/from the conference. Delegates are responsible for their own safety and belongings.
Insurance and Vaccinations
The registration fee does not cover insurance for the delegates. The organisers recommend that delegates take out insurance in their home country to cover pre-journey cancellation for personal reasons and necessary insurance to cover accidents, medical expenses and loss of personal belongings during the visit. No vaccinations are needed when visiting France.